Reports to: Firm President
FLSA Status: Full-time/Exempt
Salary Range: $95,000–$130,000
Last Updated: February 2026

Collins Cole Winn & Ulmer, PLLC (“CCWU”) is a premier local government law firm in Colorado. Formed in 2022, the team at CCWU has been working together for decades. We exclusively provide general and special counsel representation to Colorado’s special districts, municipalities, intergovernmental authorities, and a variety of other forms of local governments. We believe that attorneys representing local governments should have the same priority as their clients: the well-being of the community. We offer a collegial work environment, opportunity for work-life balance, and flexible work remote schedules. Our Lakewood office is conveniently located within walking distance of restaurants and includes an on-site lounge with a cappuccino machine, a fully equipped gym (with Peloton) and locker room.

Position Summary:
The Firm Administrator oversees the firm’s day-to-day operations and administrative functions while serving as a strategic partner to the Executive Committee. This role manages office operations, vendor relationships, budget coordination, and management of human resources functions, including monitoring staffing, onboarding, assistance with performance management, and employee relations, to ensure a productive, compliant, and collegial workplace. The Firm Administrator plays a key role in supporting firm positivity, growth, culture, and long-term organizational goals.

This is a full-time, in-office position with some opportunity to work from home depending on business and applicant needs.

Key Responsibilities:

  • Operations & Administration
  • Manage daily office operations, facilities, administrative processes, and firm records.
  • Maintain and implement firm policies, procedures, and best practices.
  • Oversee vendor relationships, service contracts, office equipment, furniture, and supplies, including obtaining competitive quotes.
  • Coordinate meetings with internal teams, external vendors, consultants, and clients.
  • Maintain conference room scheduling, process incoming mail, and issue firm-wide announcements.
  • Prepare for and participate in Executive Committee and Shareholder meetings.
  • Stay current on law firm best practices and industry trends through professional associations and continuing education.
  • Manage training related to firm technology, software, and document management systems.

Human Resources & Personnel Management

  • Oversee recruitment and hiring of staff.
  • Manage and implement onboarding and offboarding of staff.
  • Maintain and develop job descriptions, personnel files, and PTO records.
  • Prepare annual performance review documents.
  • Regularly compile compensation surveys and recommendations.
  • Serve as a liaison between staff, paralegals, associates, and Shareholders, addressing concerns and resolving conflicts.
  • Work with Shareholders to administer disciplinary actions when necessary, including termination.
  • Assist brokers and external consultants with the administration of employee benefits.
  • Maintain working knowledge of employment laws and HR best practices and implement same in the office.

Finance & Vendor Coordination

  • Coordinate accounts receivable and payable processes with outsourced accounting partners.
  • Approve expense reimbursements and assist with payroll administration as needed.
  • Act as primary liaison with third-party consultants in accounting, HR, IT/security, and marketing.
  • Implement and track Firm budget.

Culture, Projects & Events

  • Foster a positive, collaborative work environment with an open-door approach.
  • Support professional development opportunities for staff and attorneys.
  • Coordinate firm events, including team-building activities, celebrations, conferences, and marketing-related functions.
  • Partner with marketing vendors on ongoing maintenance and special projects.

Qualifications/Skills:

  • Bachelor’s degree in Business Administration, Human Resources, Finance, or related experience. Depending on a candidate’s experience, the Shareholders may determine to waive or otherwise revise this requirement.
  • Minimum of 3 years’ experience in a senior administrative, office management, or law firm administrator role managing a team of 10+ employees.
  • Strong leadership, communication, and conflict-resolution skills.
  • Highly organized, detail-oriented, and self-motivated with excellent judgment.
  • Ability to adapt to and drive change in a growing firm environment.
  • High level of professionalism, discretion, and confidentiality.
  • Advanced proficiency with Microsoft Office, document management systems (e.g., Caret, NetDocs, or similar), Adobe, Excel, Microsoft Word, and other related systems.

Featured Benefits:

  • Annual salary adjustment for all employees in good standing
  • Bonus program of up to 5% of base salary
  • Health Insurance, Dental and Vision – Firm covers 100% of the lowest-cost plan offered
  • 12 paid holidays and generous PTO accruals
  • Life insurance 1x annual salary
  • Long-term disability
  • Short-term disability (paid by employee)
  • 401(k) profit-sharing plan with up to 4% matching contributions, and a discretionary profit-sharing contribution up to 5.7%
  • Cell phone reimbursement of $50 per month
  • Costco Membership